Reconciliation Services in UAE

Why Accounts Reconciliation?

The accounts reconciliation is the process of verifying an organization’s financial records in order to identify any kind of deficiencies and if so reconcile them for better financial planning in future. Effective accounts reconciliation procedure ensures two sets of records or the balances of two accounts agree with each other. A company can ensure that the money leaving an account matches the actual money spent by following the reconciliation process.

Be it SMEs or MNCs in UAE, the possibility of legal issues, maintaining the confidentiality of the vital data and the chances of fraud and corruption are high. HayyaTax experts in Dubai, UAE offer the best accounts reconciliation services in this regard to eliminate and eradicate these issues. The range of accounts reconciliation services including the following:

1. Bank Statement Reconciliation Service

Companies that are having a huge number of transactions, either online or cash/cheque deposits and withdrawals, etc., it will be a time-consuming work for the accounts department within the companies. In such cases outsourcing the bank reconciliation process will be appropriate for them.

To proceed with the reconciliation of a bank statement, HayyaTax experts relate the given bank account balance with the general ledger of the business.

The Steps to Reconcile a Bank Statement

• Equate the Deposits
• Adjust the Bank Statements
• Adjust the Cash Account
• Equate the Balances

Once the balances are equal, HayyaTax experts help companies to prepare journal entries for the adjustments to the balance per books. Timely reconciliation of bank accounts is very vital to ensure proper control and sufficient balance of funds in the company.

Advantages of bank reconciliation process:

• Helps in year-end closing of accounts
• Helps the Receivable departments to send updated SOA on time
• Helps generate more accurate and up to date balance of payables and receivables of the business
• Spots mistakes such as double payments, missed payments, calculation errors, etc.
• Detects deceitful transactions and theft
• Improves cash flow

2. Vendor Reconciliation Service

HayyaTax offers Vendor Reconciliation Service to a company when the reconciliation between the supplier ledger and the accounts statements from the supplier becomes more difficult. It happens if the number of transactions is high and the records like discounts, rebate, returns, etc. are involved in the contract.

Advantages of reconciliation of vendor payments:

• Circumvents the Trouble of the later supplies
• Avert Reimbursing the wrong vendor
• Recognize missed payments from your vendor
• Aids in avoiding over-payment
• Create a relationship between dignified trade and veracity
• Ensures all the suppliers accounts are credited consistently with the invoices received for the supplies made for.
• Ensures purchase returns are properly debited in the suppliers account
• Ensures whether discounts/rebates, etc. received from the suppliers or as per the agreed terms with them were correctly reflected as debits/ charge to their accounts
• Manages the credit policy that results in effective cash flow management

Materials Required:

• Ledger statement of the supplier
• Debit notes delivered to suppliers
• Credit Notes acknowledged from the suppliers
• Invoices acknowledged from suppliers
• Replica of bank statements for verification of the payments
• Replica of ledger account from suppliers
• Replica of Contracts/Agreements filed by the administration of the company with suppliers

3. Customer Reconciliation Service

HayyaTax offers Customer Reconciliation Service to a company when the number of transactions made by the company is more and additional considerations such as discounts, rebates, returns, etc. are involved in the contract.

Advantage of customer reconciliation service:

• Ensures that all the customers’ accounts are invariably debited with the invoices issued for the supplies made to them.
• Ensures that all sales returns are properly credited in the customers’ account
• Confirms whether discounts, rebates, etc. paid to the customers or as per the agreed terms with them were correctly replicated as credits to their accounts
• Effective collection strategy by sending updated SOA
• Avoids conflicts between the company & customers
• Easiness of closing monthly accounts

Materials Required:

• Invoices issued to customers
• Ledger statement of the customers
• Debit Notes received from them
• Credit Notes delivered to them
• Replica of Contracts/Agreements entered by the management of the company with customers.
• Replica of bank statements to verify the payments received from customers.
• Statement of accounts /Replica of ledger account from customers.

4. Inter-company Reconciliation Service

The inter-company transactions are transactions between the Head Office and its branches or between the sister concerns. In some companies, the recording of transactions is not taking place in time for one or the other reason. The inconsistency between the accounts maybe because of the non-availability accountants, inappropriate organization between related parties, exchange rate variation, postponement in transportation, etc. HayyaTax experts analyse the causes and reconcile the process.

Documents required:

• Replica of Contracts/Agreements recorded by the company with its sister concerns

• Report of accounts from the related party, sister concerns or Head Office or branch
• Report of accounts from company Books of Account
• Information such as invoices, debit notes, credit notes, payment details, etc.

5. Prepaid Reconciliation Service

The prepaid expenses are expenses such as insurance, rent, interest and taxes, and utilities like electricity, gas, water, sewerage, etc.that are paid by a company in advance.

HayyaTax experts will analyze the whole process and address the issue. The prepaid expense is carried on the balance sheet of a company as a current asset until it is consumed.

Prepaid expenses are initially recorded on the balance sheet, not on the income statement. Once the benefit of the prepaid expense is realized or incurred, it is documented on the income statement.

As per the Generally Accepted Accounting Principles (GAAP), accrual accounting requires that expenses should be recorded when incurred. So, prepaid expenses aren’t entered on the income statement when paid, because they are yet to be incurred.

Benefits of Proper Reconciliation and Closing of Accounts

• Helpful for External Auditing– Account reconciliation ensures that accounts in the general ledger are constant, precise, and comprehensive. This ensures the External Auditing process smooth and authentic.

• Accuracy in Financial Statement– Reconciliation ensures error-free financial report as we prepare accurate income statements, balance sheets, and the statements of cash flows.

• Helpful for Decision making– Reconciliation helps a company to understand its running condition and helps the owner take strategic decisions for its further growth.

• Authenticity of documents in case of legal cases– Since the experts prepare error-free documents, it can be submitted with authenticity in case of any legal issue.
  • Reconciliation minimizes the risk of in-house accounts team as documents are false proof and authentic, and it saves their time.
  • Reconciliation helps in preparation of effective cash flow because it helps the collection on time.

HayyaTax Accounts Reconciliation Services in Dubai

HayyaTax has a team of accounts reconciliation experts who conducts a detailed analysis of your financial transactions and accounting records with a view to uncovering discrepancies, ensuring a better financial prospect for your company. Our pack of excellent and skilled Accountants have been offering Reconciliation services to the clients in the UAE for the last so many years successfully. Our clients are well-satisfied and gain the momentum to gallop in their business.

HayyaTax also offers various services to its clients, like CFO services, Outsourced Accounting Services, Organizational Restructure, TAX or VAT Consultant Services, Implementation of Accounting SoftWare Services, and Due Diligence Services to the business world.

Any concerns on accounts reconciliation services in Dubai or UAE? Feel free to contact us. Our experts are ready to assist you. We offer one-hour free consultation.